Quick Overview

Trafft is an all-in-one appointment scheduling software that helps businesses book their customer time easily and manage it seamlessly. Trafft will effortlessly manage everything, from single appointments to team schedules, ensuring both businesses and clients enjoy a smooth process. Gumroad provides integrations, payment processing, and both customizations to fit the needs of a variety of industries ranging from health, beauty, education, etc.

Rating: 4.7/5⭐⭐⭐⭐⭐

• Ease of Use: ★★★★☆
• Features: ★★★★★
• Value for Money: ★★★★★
• Support: ★★★★☆

Who Is It For?

Trafft is ideal for:

• Small-to-Medium Businesses: Gyms, salons, spas, healthcare providers and consultants, and educational institutions.
• Freelancers: Online coaches, personal trainers, and consultants.
• Teams: Organisations that manage multi-person schedules or groups that need to get on the same page.

Key Features

✅ Appointments on the go.

✅ Management tools for team and staff

✅ You get booking forms and workflows that you can customize in any way you want.

✅ Integrated payment gateways.

✅ Calendar sync (Gmail, Outlook)

✅ Multi-language support.

✅ Automated reminders and notifications

Detailed Features of Trafft

➡ Easy appointment booking

At its core, Trafft helps you get people booked. Clients can book appointments in a few clicks because businesses set their availability so easily. Now, this cuts down back-and-forth communication and increases overall efficiency.

• Flexible Working Hours: Create time slots for breaks and enter exceptions for holidays and events.
• Recurring Appointments: Best for businesses with memberships or businesses that run recurring sessions (e.g., gyms or therapy practices).

➡ Customized workflows and booking forms

Not only does each business have different needs, but Trafft allows you to schedule your own workflows and set up your forms. You can customize the booking processes to match your branding and workflow.

• Form Fields: Add or remove fields to capture relevant client information.
• Conditional Logic: Improve the experience for clients by making dynamic forms that change ever so slightly based on what a user submits.
• Customize the branding of your line: Include logos, colors, and tone for more business professionalism.

➡ Staff and Team Management

With Trafft, it is a simple process for business when there are multiple staff members in the same field.

• Staff member calendars: This means that all staff members have their own separate calendar, eliminating the possibility of double bookings.
• Skill Matching: Dispatch appointments by staff talent or staff preference.
• Performance Tracking: Keep Follow Up On Staff Activity And Efficiency By Generating Reports

➡ Third-Party Integration (Payment & Invoicing)

Trafft offers compatibility with numerous payment gateways, enabling you to carry out transactions right within the app.

• Payment Gateway Support: Stripe, PayPal, and other top providers ensure worldwide usability.
• Down Payments: Give clients the option to pay a portion upfront and the rest at a later date.
• Invoicing: Setting up invoices to automatically go out after each appointment.

➡ Push notifications and reminders

By sending timely notifications, Trafft helps to reduce no-shows among clients and staff.

• Email and SMS Alerts: Notification for both parties for the appointments ahead or any rescheduling, cancellation
• Customizable Messages: Use your notification templates with the actual messaging style of your brand.
• Notification for Follow-Up: Retain your client by sending the notification for follow-up sessions or reviews.

➡ Support for multiple languages and time zones

• Adaptable for Global Use: Built with global reach in mind, Trafft supports several languages and time zones.
• Localization: Bookings in your own language for more usability from the user perspective.
• Discover Time Zone: Automatically adjust appointments for people in other countries around the world.

➡ Calendar Integration

Get reminded of all your events by syncing Trafft with the most known calendar apps.

• Google & Outlook Calendar Sync: Changes in one calendar are reflected in the other, and vice versa.
• Synchronize across Teams: You can sync your calendars with the team, which improves collaboration.

➡ Macro-Level Reporting and Analytics

One can get the reports and analytics to know what exactly is happening in their business.

• Growth KPIs: Monitor performance in terms of revenue, appointment volume, and staff productivity.
• Client Insights: Analyze booking patterns, busy times, and client habits so you can up your customization game.
• Downloadable Reports: Export data for additional analysis or presentations.

➡ Integrations and API Access

Trafft integrates with the tools you are already using to make them more powerful.

• CRM & Marketing Tools: Set up integrations with HubSpot, Mailchimp, and Zapier for more complex workflows.
• Custom API: If you are not impressed with our integrations, then use Trafft’s API to develop custom integrations suitable for the specific requirements of your business.

➡ Mobile-Friendly Design

In spite of the fact that the mobile application isn’t exactly there yet, thanks to its responsive design, using either the front end for clients or the admin dashboard is as simple as pie on a smartphone device or tablet.

• Client Portal: Customers can make appointments, reschedule them anywhere, and cancel them on the go.
• Mobile Admin: Control schedules, inspect bookings, and communicate with clients at any time.

➡ White Labeling Options

Trafft also enables white labeling for companies or agencies looking to apply their own branding.

• Custom Domains: Use your branded domain to host the booking system.
• Custom Domain: Get rid of even the smallest piece of Trafft’s branding.

Adjustment Trafft is filled with lots of features, which makes it a complete solution for all types of industries and use-cases, making it suitable for all coaching businesses looking for all possible solutions to boost their appointment management with a seamless client experience.

Pros

✅ Intuitive and easy to use.

✅ Fall: Types of features and integrations

✅ Can be scaled for businesses of all sizes.

✅ Automated processes also reduce administrative burden.

✅ Multi-language Assistance Extends Usability Around the World

Cons

⛔ Some industries may necessitate advanced customization that is limited.

⛔ It might take some learning to set up if you are not very technical.

⛔ Note that the mobile app is restricted in terms of features compared to its web counterpart.

Alternatives

• Acuity Scheduling — one of the best solopreneur scheduling tools with in-depth integrations and options.
• Calendly: A much easier booking tool for freelancers and smaller teams.
• Setmore: A value option but with few advanced features
• SimplyBook: Great customizable experience for niche businesses.

Real World Reviews

Positive:

• “Trafft reimagined our reservation system. Our clients really enjoy the seamless experience!” –Maria J., Spa Owner.
• “Essential for coaches such as myself. Scheduling a call will no longer become a hassle.” -John D., Personal Trainer.

Constructive:

• “It would be nice to have more functionality on the mobile app inside later releases.” – Karen P., Yoga Instructor.

AppSumo Deal

Trafft is offering a limited time lifetime deal on AppSumo right now. Trafft gives businesses permanent access to all premium features for a one-time fee. This is ideal for companies wanting to eliminate the need for ongoing subscription payments.

✔ Key Perks:

• Trafft Premium Plan Lifetime Access
• This includes regular updates and new features.
• Low price compared to monthly subscriptions

Conclusion

Trafft is a great tool for all your business appointment scheduling and team management needs. Thanks to the automation, integrations, and user-friendly design, it makes perfect sense for service-based industries of all sizes. It still has areas to improve, like mobile and customization abilities, but the positives far outweigh those more specific negatives.

Verdict: For an especially efficient, reliable, and scalable scheduling solution, Trafft is great—get it on AppSumo’s lifetime deal and you win what we like to call the scheduling lottery!